WEMT Management take your privacy very seriously, therefore we urge you to read this policy very carefully because it contains important information about:
● who we are,
● how and why we collect, store, use and share personal information,
● your rights in relation to your personal information, and
● how to contact us and supervisory authorities in the event that you have a complaint.
Who we are
WEMT Management (‘we’ or ‘us’) collect, use and are responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulations and we are responsible as ‘controller’ of that personal information for the purposes of those laws.
The personal information we collect and use
a) Personal information you provide to us
We collect the following personal information that you provide to us:
Name, email address, phone number, date of birth/ age, place of residence, images, audio & visual recording.
Some examples of when we collect this information include:
Signing up to the agency through West End MT.
We will also collect, hold, share and otherwise use some information about you such as details of any medical conditions that would affect your involvement in job opportunities.
b) Personal information you provide about third parties
If you give us information about another person, you confirm that the other person has appointed you to act on their behalf and agreed that you: shall consent on their behalf to the processing of their personal data;
shall receive any data protection notices on their behalf; and
shall consent on their behalf to the transfer of their personal data abroad.
How we use your personal information
We collect information about our users for the following purposes:
In order to keep our books updated for our client roster.
Any audio and/ or visual recordings may be used to promote a client.
Who your information may be shared with
We may share your information with:
● Trusted third parties, such as casting directors, directors, producers & production companies of any performances you are a part of. We do not share your data with third parties for their own purpose, or without your permission.
● Law enforcement agencies in connection with any investigation to help prevent unlawful activity
Whether personal information has to be provided by you, and if so why
The provision of the following information is required from you:
Name, place of residence, DOB and email address of client.
This is to enable us to do the following:
Communicate with you as a client for job opportunities and helping you to further develop your skills and career prospects.
How long your personal information will be kept
We will hold your personal information for the following periods:
For up to one year after you have left the agency.
These periods are no longer than necessary in each case.
Reasons we can collect and use your personal information
We rely on the following as the lawful basis on which we collect and use your personal information:
Impact on privacy is minimal.
Keeping your information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
Our website has secure access using https technology and any personal data online will be password protected.
We will also use technological and organisation measures to keep your information secure. These measures may include the following examples:
User account access is protected by email and password.
We also have procedures in place to deal with any suspected data security breach.
We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so. Indeed, while we will use all reasonable efforts to secure your personal data, in using the site you acknowledge that the use of the internet is not entirely secure and for this reason we cannot guarantee the security or integrity of any personal data that are transferred from you or to you via the internet. If you have any particular concerns about your information, please contact us using the details below.
Children and the validity of consent
Where we obtain consent from any user we will take reasonable steps to ascertain whether the user is over 16 years of age and whether the child is sufficiently informed to give valid consent. If the user is not, parental consent will be required to provide consent for the processing of any personal information.
What rights do you have?
Under the General Data Protection Regulation you have a number of important rights free of charge.
In summary, those include rights to:
● fair processing of information and transparency over how we use your use personal information
● access to your personal information and to certain other supplementary information that this
Privacy Notice is already designed to address:
● require us to correct any mistakes in your information which we hold
● require the erasure of personal information concerning you in certain situations
● receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
● object at any time to processing of personal information concerning you for direct marketing
● object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
● object in certain other situations to our continued processing of your personal information otherwise restrict our processing of your personal information in certain circumstances
● claim compensation for damages caused by our breach of any data protection laws
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individual’s rights under the General Data Protection Regulations (http://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/individual-rights/)
If you would like to exercise any of these rights please:
Email us: email@example.com
● let us have enough information to identify you
● let us have proof of your identity (a copy of your driving license, passport or a recent credit card/utility bill)
● let us know the information to which your request relates
How to complain
We hope that we can resolve any query or concern you raise about our use of your information.
The General Data Protection Regulation also gives you the right to lodge a complaint with a supervisory authority, where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113.
Email if you have opted in to receive emails.
If you have any questions about this policy or the information we hold about you,
please contact us by: e-mail: firstname.lastname@example.org